An invitation letter is required when traveling to Kenya for non-tourism purposes. It must contain essential information such as the purpose of the visit, duration of stay, contact details of the inviting party, and the traveler's information. The letter is necessary for obtaining a visa or for immigration purposes.

What is a Visa Invitation Letter?

If you plan to travel to Kenya, an invitation letter is one of the visa requirements that you need to fulfill. This letter serves as proof of your travel and helps the authorities verify the legitimacy of your reason for entering the country.

Here are some important things you need to know about the Kenyan invitation letter:

• It should contain the purpose of your visit and the duration of your stay.
• The letter should have the contact details of the inviting party.
• The letter is necessary for obtaining a visa or for immigration purposes.
• Getting an invitation letter is easy and straightforward.

Overall, the Kenyan invitation letter is an essential document that you need to obtain before traveling to Kenya. Make sure to provide accurate and complete information in your letter to avoid any delays or complications in the visa application process.

When is a Kenya Visa Invitation Letter Required?

If your purpose of travel to Kenya is not primarily for tourism, you will need a visa invitation letter. The visa invitation letter requirement applies to three specific groups:

1. Business People: If you are planning to visit Kenya for business purposes, such as attending meetings, conferences, or exploring potential business opportunities, you will need a visa invitation letter.
   
   
2. Foreigners Visiting Family or Friends: If you are a foreigner planning to visit your family or friends in Kenya, you will require a visa invitation letter to support your application.
   
   
3. Students on Educational Trips: If you are a student going on an educational trip to Kenya, whether it is a study program, research project, or participating in an exchange program, you will need a visa invitation letter as part of your visa application.

Please note that a visa invitation letter serves as an official document supporting your purpose of travel and is required in addition to other necessary documents for obtaining a visa for non-tourism purposes.

Assistance with Obtaining Your Visa

Visa applications and the process of gathering all the necessary documents can often be a time-consuming and challenging task. However, with the eVisa website, the process has become incredibly easy and efficient. In just a few minutes, you can complete your visa application without any hassle.

Get Your Invitation Letter Assistance

One of the best features of the eVisa website is its assistance with the invitation letter. Understanding the importance of this document, the website provides comprehensive guidance to help you create a well-crafted invitation letter. With step-by-step instructions and support, you can ensure that your invitation letter meets all the necessary requirements.

Guided Application Process

The eVisa website aims to make the visa application process smooth and hassle-free for its users. From the beginning to the end, the website takes your hand and guides you through every step of the application process. You no longer have to worry about missing any crucial details or making mistakes. The intuitive interface ensures that you provide all the necessary information accurately and in a timely manner.

Quick and Convenient

With the eVisa website, applying for your visa has never been easier. In just a few minutes, you can complete the entire process from the comfort of your own home. Gone are the days of standing in long queues or dealing with complex paperwork. The user-friendly platform simplifies the process, allowing you to focus on other important aspects of your travel preparations.

Benefits of Using eVisa Website

• Simplified visa application process
• Assistance with creating a well-crafted invitation letter
• Step-by-step guidance throughout the application process
• Time-saving and convenient, with the ability to apply from anywhere
• Eliminates the need for complex paperwork and long queues

Who is Responsible for Sending an Invitation Letter?

When planning a trip to Kenya, it is essential to understand the specific requirements based on the purpose of your travel. The necessary documents and letters may vary depending on whether you are traveling for business, visiting family, or participating in a school trip.

• Business Travel: If your purpose of travel is business-related, it is crucial to obtain an invitation letter from the employer or sponsoring company in Kenya. This letter should outline the purpose of your visit, the duration of your stay, and any necessary business-related details.
  
  
• Visiting Family: For those traveling to Kenya to visit family members, you will need an invitation letter from your host family. The invitation letter should be sent directly to you by your host family and should include details such as their contact information, your relationship with them, and the duration of your visit.
  
  
• School Trip: If you are traveling to Kenya for a school trip, it is essential to have a letter from the university or school you are affiliated with. This letter should state the purpose of the trip, the dates of travel, and any relevant details pertaining to the educational program or activities you will be participating in.

Remember to check the specific requirements and guidelines provided by the Kenyan embassy or consulate in your home country. Ensuring that you have the necessary documentation will help facilitate a smooth and hassle-free journey to Kenya.

What does a Kenya Invitation Letter Entail?

An invitation letter for Kenya typically includes important information that allows a person to visit the country. Whether you are inviting a family member, friend, or colleague, it is crucial to provide accurate details in the letter. 

The invitation letter serves as a formal document that helps the invitee obtain a visa or permission to enter Kenya.

This is an example of a visa invitation letter:

Where should I Submit My Kenya Visa Invitation Letter?

To submit your Kenya visa invitation letter, you should follow the specific instructions provided by the Kenyan embassy or consulate in your country. In most cases, the invitation letter needs to be submitted along with your visa application.

Depending on the application process, you may be required to submit your documents in person at the embassy/consulate or through an online application portal. It is advisable to check the eVisa website of the Kenyan to find out the exact submission procedure and any additional requirements for your visa application.

Invitation Letters for Various Visa Types

When planning a trip to Kenya, it is important to understand that different types of visas require specific requirements for the invitation letter. In this section, we will explore three common kinds of invitation letters that are needed for various visa categories.

• Invitation Letter for Business Visa
• Invitation Letter for Family Visit Visa
• Invitation Letter for Educational Trips

Note: The above information is a general overview of the types of invitation letters required for specific visa categories in Kenya.

Invitation Letter for Business Visa

When applying for a Kenyan visa, a business invitation letter is necessary if the purpose of travel is work-related. The letter must be issued by the employer or sponsoring company in Kenya and should indicate the reason for the invite and the individual's position within the company.

The invitation letter should be printed on company letterhead and contain the following information to be considered valid:

• Company name
• Contact telephone number
• Full company address
• Arrival and departure date

To apply for the eVisa, you must submit the letter electronically along with a copy of the company registration. Make sure that the invitation letter is detailed and accurate to avoid any visa processing delays.

Invitation Letter for Family Visit Visa

Foreign citizens who are staying with family or friends during their visit to a country are exempted from the requirement of booking accommodation. Consequently, they cannot provide a hotel booking as evidence of their travel arrangements. Instead, an invitation letter from the host family serves as the appropriate documentation in such cases. The invitation letter should contain specific information to establish the legitimacy of the arrangement.

Invitation Letter Requirements

To fulfill the proof of accommodation requirement, the invitation letter should include the following essential details:

1. Full Name, Residential Address, and Contact Information: The letter should clearly state the full name of the host family or individual, their residential address, and a contact telephone number for further communication.
   
   
2. Relationship with the Invitee: It is crucial to specify the relationship between the host and the invitee. Simply stating "family" or "relative" is insufficient. The invitation letter should provide specific details about the nature of the relationship between the host and the visitor.
   
   
3. Arrival and Departure Dates: The invitation letter must clearly mention the intended arrival and departure dates of the visitor. This information is essential to establish the duration of the stay.

Submission Requirements

Similar to a business invitation, the invitation letter should be accompanied by a copy of the host's passport, ID card, alien card, or entry permit. This additional documentation serves to verify the host's identity and substantiate the authenticity of the invitation.

By adhering to these requirements, foreign citizens staying with family or friends can successfully provide proof of accommodation without the need for a hotel booking. The invitation letter, supplemented by the host's identification documentation, demonstrates that suitable living arrangements are in place throughout the visitor's stay.

Invitation Letter for Educational Trips

If you are a student planning to travel to Kenya for educational activities, you fall into the third group of people who need to submit an invitation letter to obtain an eVisa. This letter should come from your school or university and is an essential requirement for the eVisa application process.

To ensure a smooth application process, here are the steps you should follow:

1. Contact your school or educational institution: Reach out to your school or university and explain that you require an invitation letter for your educational trip to Kenya.
   
   
2. Request the letter: Ask the school or institution to provide you with an invitation letter specifically for the purpose of obtaining an eVisa. Make sure the letter includes all the necessary details and adheres to the requirements set by the Kenyan immigration authorities.
   
   
3. Obtain the letter before applying for the eVisa: It is crucial to have the invitation letter in hand before starting your eVisa application. This will ensure that you have all the required documents ready and can proceed with the application without any delays.

By following these steps and obtaining the necessary invitation letter from your school or educational institution, you will be well-prepared to apply for an eVisa for your educational activities in Kenya.

Essential Information to Include in the Invitation Letter

When it comes to invitation letters for travel, the requirements can vary depending on the purpose of your trip. Whether you're traveling for business, visiting friends or family, or embarking on an educational trip, it's essential to understand the specific requirements for each type of invitation letter.

Invitation Letter Requirements for Business Visa:

If you are applying for a Business eVisa, it is essential to ensure that the invitation letter meets certain requirements. This document provides an overview of the key elements to include in the invitation letter.

Requirements

To meet the criteria for a Business eVisa, the invitation letter should adhere to the following requirements:

1. Sender: The invitation letter must be forwarded by the employer or sponsoring company with which you will be working during your stay in Kenya. It is important that the company is located within Kenya.
   
   
2. Purpose: The Invitation Letter should clearly state the reason for your visit to Kenya, such as attending a meeting or participating in a company event.
   
   
3. Position: The letter should also mention your position or role within the company, highlighting your involvement in the business activities.
   
   
4. Company Letterhead: Print the invitation on the official letterhead of the company, ensuring it bears the organization's logo, name, and other relevant details.

Information to Include

The invitation should contain the following information:

• Company's Name: Clearly state the name of the inviting company.
• Telephone Number: Provide a contact number through which the company can be reached.
• Full Address: Include the complete address of the company, ensuring accuracy.
• Arrival and Departure Dates: Specify the intended dates of arrival and departure for your visit.

Additional Documents

In addition to the Invitation Letter, you may be required to submit the following documents along with your visa application:

• Registration Certificate: Include the registration certificate of the inviting company, which verifies its legal existence.
• Staff ID: Provide a copy of the staff ID of the person who countersigns the invitation letter, confirming their authority within the company.

By meeting these requirements and submitting all necessary documents, you will enhance the chances of obtaining a Business eVisa for Kenya.

Invitation Letter Requirements for Family Visit Visa:

If you're planning a family visit to Kenya and intend to stay with relatives or friends who are residents in Kenya, it's important to note the invitation letter requirements for the family visit visa. Instead of booking accommodations, you will need to present an invitation letter from your host family in Kenya. This letter serves as an official invitation and provides necessary information for visa processing.

Invitation Letter Details

The invitation letter must contain the following details, which should be clearly stated:

1. Host's Full Name: The full name of the host family member or acquaintance who will be inviting you to Kenya.
2. Contact Information: The invitation letter should include the host's contact information, such as their residential address and telephone number. This enables the authorities to verify the authenticity of the invitation.
3. Host's Relationship with You: It is crucial to specify the exact relationship between the host and yourself. Simply mentioning "family" or "relative" is not sufficient. Provide specific details regarding the familial or personal connection between you and the host.
4. Arrival and Departure Dates: Clearly mention the intended dates of your arrival and departure in Kenya. This information helps immigration officials determine the duration of your stay and ensures compliance with visa regulations.

Additional Documentation

In addition to the invitation letter, you will be required to submit certain supporting documents along with your visa application. These documents include:

• Copy of the host's passport, ID card, alien card, or entry permit: This serves as proof of the host's identity and legal status in Kenya.

By submitting the host's identification documents along with the invitation letter, you provide evidence of your connection to the host and validate the authenticity of your invitation.

Invitation Letter Requirements for Educational Trips:

If you plan to visit Kenya for an educational trip, such as attending a Meeting, Workshop, Seminar, or Retreat, it is essential to fulfill the necessary requirements, including submitting an invitation letter to obtain a Kenya eVisa for participating students.

Invitation Letter Source

To apply for this visa category, the invitation letter must be provided by the school or university organizing the educational trip. It serves as an official document confirming the purpose of travel and contains vital information.

Required Information

The invitation letter for educational trips should include the following details:

1. Contact Details of the Institute: The invitation letter should clearly state the contact information of the school or university organizing the trip. This includes the institute's name, address, phone number, and email address. This information ensures effective communication and verification.
   
   
2. Address: The invitation letter should provide the complete address of the institute, including street name, city, state, and country. This helps establish the location and legitimacy of the organizing institution.

Additional Attachments

Similar to the requirements for a Kenya business visa invitation letter, you must include supplementary documents along with the invitation letter:

1. Company Registration Documents: Attach the relevant registration documents of the school or university conducting the educational trip. This serves as proof of the institute's legal existence.
2. Staff ID of the Counter-signer: Include a copy of the staff ID belonging to the individual who has countersigned the invitation letter. This further validates the authenticity and authority of the invitation.

By fulfilling these requirements and providing accurate information, you can ensure a smooth application process for the Kenya eVisa, enabling students to participate in educational activities in Africa.